Minutes

BIRD ISLAND CIVIC AND COMMERCE ASSOCIATION

BIRD ISLAND, MINNESOTA

https://birdislandcivicandcommerce.org/

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FEBRUARY 2020 MINUTES

The February 2020 regular meeting of the Bird Island Civic and Commerce Association was called to order on Wednesday, February 5, 2020 at 12:05 p.m. by President Mark Glesener.

Present:  Mark Glesener (President), Don Peterson, John Domeier, Todd Fritsche (Vice President), Kayla Hirschman, Deanna Beckler, and Dennis Berg. The increase in attendance was good to see.

The Secretary’s Minutes from the January meeting were emailed to all members. Motion by John and seconded by Don to accept the minutes as sent.  Motion carried.

The Treasurer’s Report was read.  Fund balances are: General Checking $5,307.54, Bonus Bucks Outstanding $10,148.00, Island Days Fund $4,498.79, Shop Local $1,089.38 for a Total Checking balance of $21,043.71. Rachel’s report noted that Island Market has been paid for both the peanuts/candy ($321.29) for Old Fashioned Christmas and the turkeys ($403.72) for the Turkey Drawing. Motion by Todd to accept the Treasurer’s Report, second by John, motion passed.

Election of Officers was discussed again. Thus far no one has stepped forward for the Secretary position. Deanna Beckler said she would be willing to take the position if the meeting day was moved to Thursdays, she has commitments on Wednesdays. Motion by John to move the monthly C&C meeting day to the first Thursday at 12:00 noon, second by Todd, motion passed. Motion by Todd to elect Deanna as the Secretary, second by John, motion passed.

Island Days planning was discussed. Island Days will be held Wednesday, June 17th through Saturday June 20th. On Wednesday there will be a block party at the Cultural Centre with pizza and live music, and possibly bingo after. The MN Minn-e-rods will be held on Friday evening downtown. On Saturday there will be the Little Scrapper Tractor Pull, and the Broaster doing lunch in the park. The Cultural Centre will have an Artist Reception with Arturo Leyva (painter) and John Kamrath (sculptor) and live music from members of the Space Monkey Mafia Band. The parade will also be that afternoon. John indicated he felt not having the street dance was a good move due to the cost. There are plans to have the raffle again this year. Hardware Hank plans to have a Flamenco Decorating Contest, they can be picked up at the store and taken home to decorate. It was not known if the Kiddie Parade would be back this year.

Bird Island MN Main Street Program is still looking for old photos of the former NSP Building.

Business After Hours will be held at the Cultural Centre in February (cancelled). The months of May, August, and November 2020 are open for other businesses to host the event.

Yellowstone Trail Alliance of Western MN will meet at the new Pioneer PBS station in Granite Falls to continue work on the “trail” map for town attractions from Buffalo Lake to Ortonville.

The Next C&C Meeting will be Thursday, March 5th at Athmann’s at 12:00 noon.

Motion to adjourn by John and seconded by Dennis, motion carried.  The meeting was adjourned.

Respectfully submitted,

Mark Glesener, President

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JANUARY 2020 MINUTES

The January 2020 regular meeting of the Bird Island Civic and Commerce Association was called to order on Wednesday, January 8, 2020 at 12:05 p.m. by President Mark Glesener.

Present:  Mark Glesener (President), Rachel Dahl (Treasurer), Don Peterson, and John Domeier.

The Secretary’s Minutes notes from the December meeting were read by the President. Motion by John and seconded by Rachel to accept the minutes as presented.  Motion carried.

The Treasurer’s Report was read.  Fund balances are: General Checking $6, 029.92, Bonus Bucks Outstanding $15,108.00, Island Days Fund $4,248.79, Shop Local $1,089.38 for a Total Checking balance of $26,476.09. Rachel noted that Rural Computer Consultants gave a substantial number Bonus Bucks as employee Christmas gifts, they are commended for their shop local support. She noted that City Hall also buys them for employees, as do several others for Christmas gifts. Motion by John and seconded by Don to accept the Treasurer’s Report as presented.  Motion carried.

Election of Officers were held. Three of last year’s Officers were willing to serve again, there were no takers for the Secretary position. Motion by John for a unanimous ballot to elect Mark Glesener President, Todd Fritsche Vice President, and Rachel Dahl Treasurer; second by Don, motion passed.

2020 Membership Dues and Meal Charge were reviewed. Rachel reported that last year’s annual dues were $85 and $85 for the meal charge. She noted that they have been the same for the last 3 years, and that last year there was a positive balance on the meals. She recommended that they remain the same. Motion by John for the dues and meal charges for 2020 to be $85 each, second by Don, motion passed. John suggested that a survey of members be sent with the 2020 invoices asking them if they wish to see the C&C continue, due to the low monthly meeting attendance. If they send in their dues, it would be a “vote” to keep the C&C functioning, or would they prefer to have it disband. If they do want it to continue, are they willing to help with the projects sponsored by C&C: Old Fashioned Christmas, Business After Hours, Shop Local Program, Downtown Pole Basket and Planter Flowers, Island Days, Thanksgiving Turkey Drawing, Bird Island Welcome Wagon, Teacher Appreciation Picnic, New Business Ribbon Cutting, Downtown Sidewalk Snow Removal, and Bird Island Bonus Bucks. Also is someone willing to step forward to take the Secretary Position. It is noted that a number of the regular members attending meetings are nearing retirement age, new members will be needed.

Olde Fashioned Christmas was reviewed. Don thought the time from 5:00 to 7:00 pm worked out well and there was a steady line of children throughout the time. It was felt the Hay Wagon ride should use a shorter route. It was suggested to get Pedestal Heaters where the riders wait, so the wait is more comfortable with the cold weather. The Christmas Cookie decorating at the Learning Funhouse was well attended. It was noted that Santa Claus did a wonderful job and went through the lists that children brought him. Don reported that about 140 pictures were taken of the 36 families that attended, he took extras to make sure it was a good picture with some children being “fidgety”. There were 125 bags of candy made up and there was good assortment of candy and good apples. It was felt they could cut back 10-15 bags next year. It was reported the Christmas Tea and Dona Larkin Book Signing at the Cultural Centre was well attended with the 50 tickets nearly sold out, and Larkin signed and sold a number of her children’s book. Regarding advertising, it was felt a larger ad should be purchased next year so the printing is legible.

Renville County 2020 Event Calendar was updated for the three Bird Island events listed: Island Days. Polka Fest Days and Olde Fashioned Christmas.

Bird Island MN Main Street Program was discussed. The committee want to start listening sessions in the community to get input on what people want downtown. The state MN Main Street Program staff would help facilitate and plan the listening sessions for $250. Motion by John to contact the state program staff and contract them to assist with the listening sessions, second by Don, motion passed.

Business After Hours will be held at the Cultural Centre in February. The months of May, August, and November 2020 are open for other businesses to host the event.

SCORE Small Business Webinars are being held weekly throughout January. An email has been forward by the City Office to all members.

Yellowstone Trail Alliance of Western MN is developing a 212 town’s attractions map (Buffalo Lake to Ortonville, MN) that all towns can participate in. Each town is encouraged to have up to 3 of their attractions listed on the map that would draw tourists to the area. The map is being modeled after the Meander Art Crawl in western MN.

The Next C&C Meeting will be February 5th at Athmann’s.

Motion to adjourn by John and seconded by Rachel.  Motion carried.  The meeting was adjourned at 12:56 pm.

Respectfully submitted,

Mark Glesener, President

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NOVEMBER 2019 MINUTES

The November 2019 regular meeting of the Bird Island Civic and Commerce Association was called to order on Wednesday, November 6, 2019 at 12:02 p.m. by President Mark Glesener.

Present:  Mark Glesener (President), Todd Fritsche (Vice President), Rick Bonlender (Secretary), Rachel Dahl (Treasurer) and John Domeier.

The Secretary’s Minutes from the October meeting were emailed to all contacts on our mailing list.  Motion by John and seconded by Rachel to accept the minutes as presented.  Motion carried.

The Treasurer’s Report was read.  Fund balances are: General Checking $6,764.58, Bonus Bucks Outstanding $5,220.00, Island Days Fund $4,248.79, Shop Local $205.38 for a Total Checking balance of $16,438.75.

Motion by Todd and seconded by John to accept the minutes as presented.  Motion carried.

November Turkey Drawings

A total of 12 businesses have sent in money for the annual turkey drawing promotion ($600.00).  There will be five drawings this year.  Business are encouraged to donate through November.  The paid advertising for the turkey drawing for five weeks this year was $759.05 therefore $159.05 is still needed to pay for the promotion.

Olde Fashioned Christmas will be Friday December 6th.  The usual activities will be held again this year.  New this year will be hay wagon rides (horse drawn carriage ride canceled) and activities at the Bird Island Cultural Centre.  The Centre will host a Christmas Tea and a book signing by Dona Larkin. They will also be offering supplies and instructions on how to make ice globes also known as candle-lit luminaries. Businesses are encouraged to partner with the Centre and make luminaries to place in front of their buildings.

Motion by John and seconded by Rachel to advertise in the Union newspaper and Shopper.  Motion carried.

BOLD Elementary Library book drive

Each September, Frandsen Bank & Trust participates in the Minnesota Bankers Community Impact Month.  This year, the community service activity was to collect books and money to benefit the Accelerated Readers in grades 3-6 at BOLD Elementary School in Bird Island.

$750 in donations came from Bird Island Civic & Commerce Association, George Paur Agency, Bird Island Lions, Frandsen Bank & Trust and Frandsen employees and customers.  A group photo appeared in the local paper.  Thank you note and photos follows minutes.

Shop Local $100 weekly drawings

The Bird Island EDA donates the weekly $100 in Bonus Bucks prizes while the area businesses pay for the advertising.  Mark presented the program annual report.  There was a total of 5,037 entries over 49 weeks for an average of 102 entries per week.  Entries per store were; Smart Mart 3,162, Island Market 636, Auto Value 425, Frandsen Bank & Trust 289, Athmann’s Inn 172, George Paur Agency 171, Sauders, Mertens & Schmitz 39 and Creative Stitches 8.  Winners came from the following cities; Bird Island 36, Lake Lillian 4, Hector 3, Olivia 2, Danube, Franklin and Renville 1 each.

Motion by Todd and seconded by John to recommend to the Bird Island EDA that the Shop Local program be continued another year.  Motion carried.

Bird Island Main Street Committee

Mark and Rick are working with Emily Kurash the program coordinator of Minnesota Main Street to organize a series of “Listening Sessions” throughout the community to seek input on what local residents want to see along our Main Street.

Emily will be available to facilitate a session for $250 after the new year.  She said the key was to ask the right questions, to go to where the people are vs. holding community meetings and to do an Online survey.  She also provided the two resources from the National Main Street Center; “Community Engagement for Main Street Transformation” and “Measuring Impact for Main Street Transformation.”  These guides were forwarded to the full Main Street Committee in preparation for an upcoming committee meeting to draft our engagement strategy.

November 30th is the 10th annual holiday shopping tradition “Small Business Saturday” sponsored by American Express.  In 2018, U.S. consumers reported spending a record high $17.8 billion at independent retailers and restaurants on Small Business Saturday.  96% of consumers who reported shopping on Small Business Saturday said the day makes them want to Shop Small all year long, not just during the holiday season.  Rick is gathering info on the program and will present his findings at an upcoming C&C meeting to consider participating next year.

Business After Hours

The next “Business After Hours” gathering will be hosted by Saunders, Mertens & Schmitz on Tuesday November 12th.  More details to come.   Business owners and employees are encouraged to attend, socialize and network.

Lunch and Learn

Renville County HRA/EDA “Lunch & Learn” on Wednesday, November 13th at 12:00 Noon at the Bird Island City Hall. Claire Meyers and Heather Koffler with VantagePoint Marketing Consultants will be presenting on social media for businesses. Lunch is provided. The event is free, but RSVPs are appreciated to eda@renvillecountymn.com or (320) 523-3656.

Yellowstone Trail Alliance of Western MN

“Owning Your Story – Connecting the Communities of the Yellowstone Trail”, Friday, November 22nd, 5:00 – 9:00 PM at Granite Falls American Legion.  Check the C&C website for details.

The Next C&C Meeting will be December 4th at Athmann’s.

Motion to adjourn by Mark and seconded by Todd.  Motion carried.  The meeting was adjourned at 12:50 pm.

Respectfully submitted,

Rick Bonlender, Secretary

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OCTOBER 2019 MINUTES

The October 2019 regular meeting of the Bird Island Civic and Commerce Association was called to order on Wednesday, October 2, 2019 at 12:05 p.m. by President Mark Glesener.

Present:  Mark Glesener (President), Todd Fritsche (Vice President), Rick Bonlender (Secretary), Rachel Dahl (Treasurer), Don Peterson, and John Domeier.

The Secretary’s Minutes from the September meeting were emailed to all contacts on our mailing list and were reviewed at the meeting.  Motion by John and seconded by Don to accept the minutes as presented.  Motion carried.

The Treasurer’s Report was read.  Fund balances are: General Checking $7,648.47, Total Checking $17,868.37, Bonus Bucks Outstanding $5,450.00, Island Days Fund $4,248.79, Shop Local $1,084.28 and General Fund $7,085.30.  Motion by Todd and seconded by John to accept the treasurer’s report as presented.  Motion carried.

$5,450.00 in Bird Island Bonus Bucks remain outstanding and unused.  The Bonus Bucks can be redeemed at participating retail stores in town.

November Turkey Drawings

Motion by Todd and seconded by John to expand the turkey drawing one extra week to include the first four Fridays and the Wednesday before Thanksgiving.  Motion carried.  Last year, 14 businesses paid $40 to sponsor the project.  The cost this year will be $50 to cover the added advertising expense.  Sponsoring businesses will be included in the weekly advertisement.  Gail Caulkins, Frandsen Bank & Trust will administer the project again this year.  There will be no “Shop Local” drawings in November.

Olde Fashioned Christmas will be Friday December 6th.  The usual activities will be held again this year including; wagon rides, cookie decorating, hot chocolate and pictures with Santa.  New this year will activities at the Bird Island Cultural Centre.  The Centre will host a Christmas Tea and a book signing by Dona Larkin. They will also be demonstrating how to make ice globes. More details to come.

BOLD Elementary Library book drive

Each September, Frandsen Bank & Trust participates in the Minnesota Bankers Community Impact Month.  This year, the community service activity has been to collect books and money to benefit the Accelerated Readers in grades 3-6 at BOLD Elementary School in Bird Island.

Motion by John and seconded by Don to donate $100 to the fundraiser.  Motion carried.  Additional donations have come from George Paur Agency $150, Bird Island Lions $150, Frandsen Bank & Trust $200 and Frandsen employees and customers $50.

Bird Island Main Street Committee

The Main Street Committee will be hosting the first in a series of Listening Sessions. The committee’s goal is to facilitate community discussions on the opportunities and challenges of having a thriving Main Street in Bird Island.

The first topic will be on shopping local with a focus on having a grocery store in town.  More details will be posted on the C&C web page and Facebook Page.

Business After Hours

The next “Business After Hours” gathering will be hosted by Saunders, Mertens, Schmitz on Tuesday November 12th.  More details to come.   Business owners and employees are encouraged to attend, socialize and network.

The Next C&C Meeting will be November 6th at Athmann’s.

Motion to adjourn by Rick and seconded by Todd.  Motion carried.  The meeting was adjourned at 12:55 pm.

Respectfully submitted,

Rick Bonlender, Secretary

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SEPTEMBER 2019 MINUTES

The September 2019 regular meeting of the Bird Island Civic and Commerce Association was called to order on Wednesday, September 4th, 2019 at 12:05 p.m. by President Mark Glesener.

Present:  Mark Glesener (President), Rick Bonlender (Secretary), Rachel Dahl (Treasurer), Susie Peterson, Holly Johnson, Dennis Berg, Don Peterson and Lisa Englemann (Island Days Committee Chair.)

The Secretary’s Minutes from the July meeting were emailed to all members on our mailing list and were reviewed at the meeting.  The minutes were accepted as presented.

The Treasurer’s Report was read.  Total Checking: $18,481.54.  Bonus Bucks Outstanding: $4,200.00.  Island Days Fund: $4,248.79.  Shop Local: $2,384.28.

General Checking: $7,648.47.

Island Days

Island Days committee chair Lisa Engelmann provided a recap of the event.  The Island Days committee will meet this fall to wrap up the event and discuss proposed changes for next year.  A brief recap of the event will be posted on the C&C Website located at https://birdislandcivicandcommerce.org/  The Broaster has offered to sponsor the community meal for next year.

The Island Days Income/Expense Recap was read.  Income totaled $11,799.00.

Expenses totaled $9,774.13.  All expenses are paid.  Total net profit was $2,024.87 was a result of free mini-rods of $1,200, a $800 savings in Tee Shirt expense and savings from a few vendors who did not attend.

Raffle Income (not included in total above) was $6,794.33 and expenses were $3,608.00 resulting in Raffle proceeds of $3,186.33

Motion by Susie Peterson and seconded by Dennis Berg to accept the Treasurer’s Report as presented.  Motion carried.

C&C Web Site and Facebook Page.

Thanks to Leta Jacobs, a local web designer (www.designbyleta.com) for assisting C&C in designing our new logo and launching our new Website and Facebook Page.  Members are encouraged to follow us on Facebook (Bird Island Civic & Commerce Association) and our Website https://birdislandcivicandcommerce.org/ and send information to be posted to Mark Glesener (markglesener@gmail.com) or Rick Bonlender (rbonlender@frandsenbank.com) who are site/page administrators.

Bird Island Main Street Committee

Design Architect (Laura Kindseth, Design Reviewer, MN Historical Society) is working on storefront redesign for Creative Stiches.  As a former Main Street manager, Laura has experience collaborating with communities to determine best reuse and rehabilitation solutions for historic structures.  A call has gone out for pictures of the Old NSP Building to assist in future storefront redesign.

The Main Street Committee will be organizing a series of Community Surveys and Listening Sessions that will inform their strategic plan.  Listening Sessions are a valuable resource in upholding open lines of communication with the public.  They are a facilitated discussion with a group of people, aimed at collecting information about their experience. Participants in a listening session are asked to talk about what they know and think and answer specific questions about a topic such as, “What Should the Bird Island Main Street Become?”  Generally, the goal is to understand the opportunities and challenges surrounding a topic as community members perceive them.  The listening sessions and community surveys will be the basis of creating a vision for our Main Street.

Old photos of the former NSP building are needed to assist in creating renderings and design recommendations as part of the Bird Island Main Street Program.  Contact Mark.

Business After Hours

Thanks to Rural Computer Consultants, Inc. for hosting the August “Business After Hours” gathering.  Saunders, Mertens, Schmitz will host the November gathering.  More details to come.   Business owners and employees are encouraged to attend, socialize and network.

Flowers on Main Street

The City of Bird Island generously budgets $1,500 per year for a beautification fund that has been used for flowers and winter greens on Main Street.  The amount is to cover flowers in planters in the spring and winter greens planted in the fall.  Motion by Susie Peterson and seconded by Rachel Dahl to approve up to $550 for purchase of winter greens for the main street planters.  Motion carried.

The city budget also includes flowers in hanging baskets on each of the light poles on Main Street.  This year, C&C is testing the use of silk flowers for the hanging baskets.  The first test basket is on the light pole between the hardware store and the bank.  The red and white geraniums and trailing vines are looking good.  The board authorized Rachel Dahl to spend up to $600 of the remaining 2019 allocation on silk flowers to be assembled next year.  Hanging baskets are stored at the County Fairgrounds over winter.

Yellowstone Trail Alliance of Western Minnesota

Bird Island businesses and volunteers participated in the first annual “Follow the Yellowstone Trail Festival” August 9-11, 2019.  Activities were held at Gathering Friends, Island Market, Jerry Brandt, Marsha Balderston, Cultural Centre, Grama’s House and Baker House.

History buffs, economic development champions and curious residents gathered at the Yellowstone Trail Symposium on Saturday, August 10. The symposium featured talks by national Yellowstone Trail Association President John Ridge and wife, Alice, of Eau Claire Wisconsin as well as Barry Pritchard, eldest grandson of local, legendary Yellowstone Trail champion, Michael J. Dowling.  The event included a video recounting the Trail’s and an update from Trail experts John and Alice Ridge who are assembling a comprehensive book of maps and special sites covering the 3,600 miles of the Trail.

Barry Pritchard, author of two books on Dowling, was the Keynote speaker providing deeper insight into his grandfather and his inspirational legacy that lives on to this day.

Initiated in 1912, the Yellowstone Trail became the first coast-to-coast auto route across the northern tier of states, serving as a precursor to the modern highway system.

New Business

Leta and Joe Jacobs will host their annual Fall Festival on Halloween which is October 31st this year.  The address is 331 S 5th Street, Bird Island.  Motion by Rick Bonlender and seconded by Holly Johnson to support the festival with a $500 donation from C&C.  Motion passes.

The Next C&C Meeting will be October 2nd at Athmann’s.

There being no further business, the meeting was adjourned at 1:02 pm

Respectfully submitted,

Rick Bonlender, Secretary

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CIVIC AND COMMERCE ASSOCIATION

BIRD ISLAND, MINNESOTA

July 3, 2019

The July 2019 regular meeting of the Bird Island Civic and Commerce Association was called to order on Wednesday, July 3rd, 2019, at 12:05 p.m. by President Mark Glesener.

The Secretary’s Minutes from the June meeting were emailed to all members on our mailing list and were reviewed at the meeting.  Motion by Paul Setzepfandt and seconded by Rachel Dahl to accept the minutes as presented.  Motion carried.

The Treasurer’s Report was read.  Total Checking: $18,706.06.  Bonus Bucks Outstanding: $5,085.00.  Island Days Fund: $7,027.31.  Shop Local: -$42.72.General Checking: $6,636.47.

The Island Days Income/Expense Recap was read.  Island Days Income totaled $11,499.00.  The income was made up of donations $9,770, raffle winners donating back winnings $350.00 (Susie Peterson and Gene Wenstrom), T-shirt Sales $1,349 and flocking income $30.00.  Island Days Expenses totaled $6,695.61.  This does not include a few expenses to pay.  To date, expenses were half of last year.

Raffle Income (not included in total above) was $6,794.33 and expenses were $3,186.33 resulting in Raffle proceeds of $3,608.

Motion by Paul and seconded by Don Peterson to accept the Treasurer’s Report as presented.  Motion carried.

Island Days

Island Days committee chair Lisa Engelmann will be present at the September meeting to provide a full recap of the event.  Holly Johnson made a request of the committee to consider moving the event date as Island Days often competes with the Winstock Country Music Festival in Winsted, MN.  A further discussion will be added to the agenda for the September C&C meeting.

C&C Web Site and Facebook Page.

Leta Jacobs, a local web designer (designbyleta.com) will assist with final improvements.  Members are encouraged to send information to be posted to Mark Glesener or Rick Bonlender who are site/page administrators.

Bird Island Main Street Committee

Old photos of the former NSP building are needed to assist in creating renderings and design recommendations as part of the Bird Island Main Street Program.  Contact Mark.

The Main Street committee is planning a series of “listening sessions” and community surveys to engage the community in creating a vision for our Main Street.

Business After Hours

Rural Computer Consultants, Inc. will host the next “Business After Hours” gathering on Wednesday, August 21st from 4:30 to 6:30 in the RCC Courtyard on the east side of the building.  Business owners and employees are encouraged to attend, socialize and network.  Members are asked to please post the flyer attached to their email minutes in their  break room.

Flowers on Main Street.

Rachel reported on her research of substituting silk flowers in the hanging baskets along Main Street.  She showed a picture of silk Geraniums and greens that looked lifelike. The cost would be approximately $120 per pole.  The board has approved a budget of up to $600 for a 5-pole trial.  Rachel will assemble one basket for a test first.

BOLD School District Planning Task Force regarding the BOLD Master Plan for Finance and Facilities.

The next meeting of the School Board is July 9th and will include a working session to review the two remaining options on the BOLD Master Plan for Finance and Facilities.

  1. Build a new K-12 facility in Olivia adjacent to the Renville County Hospital
  2. Build a new grades 5-12 facility in Olivia adjacent to the Renville County Hospital and a new K-4 facility in Bird Island on the east end of town.

The following link is to meeting minutes.  https://bold.k12.mn.us/bold-advisory-steering-committee/

Announcements

The Yellowstone Trail Alliance of Western Minnesota is planning a “Follow the Yellowstone Trail Festival.”  There will be events in each community along the trail from Buffalo Lake to Granite Falls.  More details at https://www.facebook.com/YTAWM

Next C&C Meeting will be September 4th.

There being no further business, the meeting was adjourned at 1:07 pm. Motion by Paul and seconded by Don to adjourn.  Motion carried.  Meeting adjourned at 1:04 pm.

Respectfully submitted,

Rick Bonlender, Secretary

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CIVIC AND COMMERCE ASSOCIATION

BIRD ISLAND, MINNESOTA

June 5, 2019

The June 2019 regular meeting of the Bird Island Civic and Commerce Association was called to order on Wednesday, June 5th, 2019, at 12:10 p.m. by Vice President Todd Fritsche.

The Secretary’s Minutes from the May meeting were emailed to attendees and were reviewed and accepted as presented.

The Treasurer’s Report was read.  Total Checking: $20,040.43.  Bonus Bucks Outstanding: $4,780.00.  Island Days Fund: $7,721.78.  Shop Local: $836.18.

General Checking: $6,702.47.  Accepted as presented.

Island Days

Island Days committee chair Lisa Englemann reviewed the schedule and led a discussion on the final preparations.

Total Island Days Donations to date: $9,670.00.  Total Island Days Expenses to date: $2,670.81.  Raffle ticket sales are also down.

BIO Legacy will partner with Frandsen Bank to sponsor the Kids Parade.  The Lions Club car wash fund raiser was moved to the lot across from the Smart Mart.

Jon Saunders sent out a letter recruiting volunteers for the Beer Garden and to recruit teams for the Business Volleyball tournament.  Mark Glesener sent an email requesting volunteers to take on a detailed list of tasks (submitted by Lisa).  Contact Lisa for more information.

Progress has been made in developing a new C&C Web Site and Facebook Page.  A request was made for content to be posted.  Send information to Mark or Rick who are page administrators.

Bird Island Main Street Committee

An architect from the Preservation Alliance of Minnesota was recently in Bird Island to visit three businesses that requested input on exterior renovations including the former NSP building, Creative Stitches and the Professional Building.  The architect will provide renderings and design recommendations as part of the Bird Island Main Street Program.

The Main Street committee is planning a series of “listening sessions” to engage the community in creating a vision for the program.

Business After Hours

Rural Computer Consultants, Inc. will host the next “Business After Hours” gathering in August.  Business owners and employees are invited.  More details to come.

Flowers on Main Street.

The Lions Club planted seven planters on Main Street at their May 23rd work night.  Rachel Dahl is researching the cost/benefit of using silk flowers on the 22 light poles.

C&C Meeting Location

Further discussion of alternating the location of the C&C meetings was tabled to a later date.

BOLD School District Planning Task Force regarding the BOLD Master Plan for Finance and Facilities.

There is widespread concern in Bird Island that the process is moving too fast.  The timeline, planning and decision process needs to be reconsidered.  There is broad support for taking our time to deliberate thoughtfully.  The deadline of July 1st needs to be revised.

The following link includes a Condition Assessment of the Elementary and High Schools by ICS Consulting, Inc. along with a list of Steering Committee members and meeting minutes.  https://bold.k12.mn.us/bold-advisory-steering-committee/

An informational meeting is scheduled as part of the Bird Island City Council meeting with BOLD School administration answering questions including Superintendent Brandsoy, School Board members and ICS Consulting, Inc.  The meeting is at the Bird Island municipal building on Monday, June 10th at 7:30pm.

The City of Bird EDA and the Bird Island C&C have sent letters concerning ICS Consulting’s report concerning the mold situation at the BOLD Elementary School in Bird Island requesting the it be addressed immediately.

James Arentson, architect from Southwest Minnesota Housing Partnership www.swmhp.org was hired by the Bird Island EDA to prepare a Current Condition Report of the BOLD Elementary School building in Bird Island for a 2nd Opinion.  They have completed a report of their findings and have forwarded it to the Bird Island EDA for review.

BLHS School that serves Buffalo Lake, Hector and Stewart appears to have similar building concerns.  Now may be a good time to do long range planning and discuss the merits of an expanded school district.

The Elementary School would need to be utilized for at least 2 more years regardless if is remodeled, repurposed, demolished, or replaced new.

Mold abatement at the Elementary School is scheduled for June 10th.

New Business 

C&C will facilitate discussions on how to engage the community in broadening support of local businesses.

There being no further business, the meeting was adjourned at 1:07 pm.

Respectfully submitted,

Rick Bonlender, Secretary